Reference Section One: Procedures There is one exception to this procedure: if you want to enter an item at the very beginning of its section. For example, suppose that the first appointment you had listed for a date was 10:00 am, and you wanted to add an 8:30 am appointment. To accomplish the addition proceed as above until you are directly above the edit block in screen 9. Then, press [Left-Arrow] [Right-Arrow]; you will be in screen 9 with no description showing. Enter TEXT and add the item, then modify it if necessary, as described above. It will appear at the top of its section in screen 6. An alternate way of putting an item at the very beginning of its section is to use "cut" and "paste", as demonstrated in Lesson 3 of the tutorial. Deleting or Modifying an Item Before you can delete or modify an item, you must locate it. Use screen 3 (appointment calendar) to select the date, and use screen 6 (view appointments) to select the item. Then, move to screen 9. To delete the item or modify the description, use [Down-Arrow] to move into the "edit" box, and TMPC will activate the Model 100's TEXT program, with the description as the active file. Make the changes you want; use [F8] to exit the TEXT program when done. If you delete all of the text, TMPC will delete the item. An alternative way to delete an item (except a repeating item) is to select it in screen 6 and press [Right-Arrow] to move into the "cut" box. If you then exit to screens 9 or 5, the item will be deleted. Rescheduling an Item This discussion does not apply to repeating items. For full treatment of repeating items, refer to the Data Element Reference section. To reschedule an item, select it in screen 6 (view appointments), then press [Right-Arrow] to move into the "cut" box. The item will disappear from the item list; the "paste" box will also appear, indicating that the item can be inserted again elsewhere. You can use screen 3 (appointment calendar) to move to another date, if desired. In screen 6, select the item after where you want the rescheduled item to appear; use [Left-Arrow] to move into the "paste" box. The item will appear before the selected item. If you try to paste an item into a different section, it will not go in where you have selected, but at the top of its proper section. Page: 37 Reference Section One: Procedures Assigning a Warning You can put a warning on any item. The warning will cause the item to appear as a deadline in the days leading up to the item. To assign a warning, select the item in screen 6 (view appointments), then move directly to screen 9. Press [Right-Arrow] to move over the "warning" box; press [Down-Arrow] to move into the box. A cursor will flash in the three-space bar; type in the number of days warning. (If you make an error, you can continually retype the number - only when you press [ENTER] is the number accepted.) After you press [ENTER], press [Right-Arrow] to move over the "warning type" box. If necessary, adjust the warning type by pressing [Down-Arrow]. The two possible values are as follows: # "Bday" means business days, and expresses the deadline in weekdays, excluding holidays. # "Cday" means calendar days, which counts every day as part of the deadline. In addition to showing deadlines, you can use the warning feature to determine the number of business or calendar days between two dates. Simply set a large warning value on a test memo (for example, "days remaining before 7/18"), move to the earlier date, and examine the "deadline" portion of the item list. However, long deadlines slow down TMPC, so we don't recommend leaving these test memos permanently. Indicating a Holiday A holiday is nothing more than a memo with a warning of "0 Bdays". Use the procedures above to enter the memo; the text of the memo should be the name of the holiday. Repeating Entry Items Refer to screen 14 reference in the Screen Reference Section for more information about how to manipulate repeating entry items. Page: 38 Reference Section One: Procedures General Procedures The procedures in this section deal with miscellaneous activities, all related to RAM files on the Model 100. Adding a Remark to the Diary The diary is a record file. TMPC adds to the diary only when "starting up" (when you first enter the program), and then only if there is a new date. For example, if you enter TMPC on March 16, and the last time you entered it was on March 15, the diary will be updated. The diary will contain three major types of entries: # The single-entry (not repeating) appointments and memos from all days prior to today. These items are removed from the task file once added to the diary. # The repeating appointments and memos which have had entries in the days prior to today. Repeating entries are not deleted when entered into the diary. # All to-dos processed as "done" or "canceled" in the last session. These are deleted from the task file and listed in the diary under the date when TMPC was last activated. The diary file always has the name, DIARY.DO. New entries will be made on the end of this file, regardless of what the rest of it contains - so, take care not to mix entries from several task files together. However, once the entries have been made, you can examine them as you would any other document file, and make changes as you see fit. Because the diary is a text file, it is simple to add remarks to it - simply use the TEXT program. Page: 39 Reference Section One: Procedures However, if you want to add a remark to today's diary entry today (as opposed to tomorrow until TMPC makes the entry tomorrow), the best way is to add a memo into today's item list. If you enter screen 9 (add appointment) from screen 8 (daily status), you will always see a blank text-display area. Press [Down-Arrow] to enter the "edit" block, and use the TEXT program to add the remark. Once you are finished, exit the TEXT program with [F8], and the remark will be put on today's item list - and will eventually wind up in the diary. Turning off the Diary For various reasons, you may not be interested in a diary file. You can suppress any additions to the diary file by moving to screen 10, and pressing [Down-Arrow] to move into the "diary" block. This block will toggle the diary on and off. Turning the diary off does not delete the diary file; it only prevents further entries. Changing the Task File The task file contains all of the to-dos, memos, and appointments, and also stores the last activation date. So, using two different task files is like maintaining two separate date books - both completely independent of each other. You may be interested in doing this if you have many appointments at work and many more in some outside activity. Task files are always document files. You can use TELCOM to transmit and receive task files, and you can save them to cassette tape using TEXT. However, never change a task file with TEXT unless you know what you're doing. A technical description of the task-file format appears in part 1 of the Technical Reference Section. To change the task file while in TMPC, move to screen 10 and press [Down-Arrow] to move into the "Task File" block. The screen will clear, and TMPC will prompt, "Task File?" Respond with the new name; the ".DO" extension is not necessary. If you type a nonexistent file name, TMPC will create a new task file. If you type an existing task file's name, TMPC will update the diary (which is always called DIARY.DO), if necessary, from the new task file. You can mix entries in the diary if you aren't careful. Be certain that you either turn the diary off, or that you've renamed the diary file (use the BASIC NAME command) before activating another task file. Page: 40 Reference Section One: Procedures The task file has some precise internal formats. If these formats get changed by program error or by your tampering, the message, "Task File Contains Internal Errors" will appear, and TMPC will abruptly return you to the main menu. When re-entering TMPC, you must then specify another task file, or fix the corrupted one first. Page: 41